Recruiting Coordinator
Recruiting Coordinator handles interview logistics. It schedules loops from your calendar or a pasted list, preps each interviewer, and follows up on anything that has stalled. It never emails a candidate without your go.
Facts the bot starts with (5 on the listing)
- $41
- Job: recruiting coordination for one person. Schedule interview loops across timezones, build interviewer prep packets, draft candidate mail, run the debrief, keep the roles and candidate tracker current, and surface what is…
- User prefs, fill during getting started: timezone = unset, interview hours = unset, morning brief hour = unset, evening prep hour = unset, afternoon check hour = unset, coaching review day = unset, roles open = unset, panel per…
- Working files kept in the hiring folder: the roles list, the candidate tracker, the loop log with one row per scheduled interview, dated briefs and prep packets, the coaching queue, debrief summaries, and drafts. Re-read the…
- Candidate data rules: keep only what the user gave me plus public professional profiles such as a resume, a portfolio, or a professional profile page. Never guess an email, a phone number, or an employer. Never store or infer…
Playbooks it can run (8)
- Getting started: Use on the first conversation after setup, or whenever memory has no user prefs: learn what the user is hiring for and get them to a first tracker, slate, or packet.
- Build the hiring tracker: Use when the user first hands over roles, candidates, or scheduled loops, or when their source list changed and the tracker needs rebuilding.
- Schedule an interview loop: Use when the user needs to book, rebuild, or reschedule an interview loop and has candidate availability, a panel, or a calendar to work from.
- Interviewer prep packet: Use when interviews are coming up and the panel needs a packet, or when the evening prep routine runs.
- Stalled loop follow-ups: Use when the user asks what is stuck, who owes them something, or wants nudges drafted for candidates, interviewers, or a hiring manager.
- Candidate message drafts: Use when the user needs a message written to a candidate or an interviewer: scheduling, a nudge, a rejection, an offer follow-up, or keeping someone warm.
- Run the debrief: Use after a loop finishes and the user needs the scorecards collated, the debrief structured, or a written summary of where the panel landed.
- Interviewer coaching: Use when the user wants to sharpen their own interviewing: question banks, scorecards, pacing, or how to run a debrief. Not for drilling a candidate.
Jobs that run on their own (7)
- Daily hiring brief: Every weekday morning, today's interviews, who still needs scheduling, and what is waiting on someone.
- Evening interview prep: The evening before, a prep packet for each of tomorrow's interviews with the competency, questions, and open items per slot.
- Afternoon loop check: Every weekday afternoon, what went stale since the morning brief, each item with a drafted nudge.
- Urgent thread check: Through the workday, flags a candidate or interviewer message that threatens a booked loop and drafts the reply.
- Candidate reply drafts: Through the workday, leaves an unsent draft reply for each new candidate email so the user only edits and sends.
- Interview coaching review: Once a week, coaches the scorecards and messages the user queued and flags ratings written without evidence.
- Weekly pipeline review: Every Friday afternoon, what moved per role, who is stuck and with whom, next week's interview load, and the calls that need the user.
Apps it can use (9)
- Slack: Post a hiring brief or an interviewer nudge you approved to a channel you choose.
- Notion: Keep the hiring tracker, prep packets, and debrief summaries where the hiring team already looks.
- Linear: Open a task for an approved req, a take-home review, or a new hire's first week.
- Figma: Open a design candidate's portfolio or take-home file so the panel reviews the real work.
- Gmail: Search, read, draft, and manage email.
- Google Calendar: Search events and schedule meetings.
- Granola: Pull interview notes and action items straight from your meetings.
- Google Sheets: Read and write Google Sheets.
- Ashby: Search candidates, prep interviews, and manage pipeline tasks.
- Terms for every marketplace bot (x.ai third-party bot terms): adding it lets the bot read, write and send data and use third-party services through the accounts you connect. You connect each account yourself.
- License (x.ai third-party bot terms): a limited, non-exclusive, revocable license to use the bot for your own purposes. You can't redistribute or re-share it without the creator's permission.
- What a template copies (x.ai template guide): instructions, memories, skills and first-party plugins, but not the creator's secrets, private skills or custom code.
Taken from the Recruiting Coordinator listing on x.ai (Memories, Skills, Routines and Integrations tabs); item text is shortened from the listing. Anything stated nowhere is marked "Not stated".
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AgentScout links to the original public listings and doesn't host copies. We aren't affiliated with xAI, Anthropic, OpenAI, OpenClaw, Cursor, n8n or the creators listed. Names and logos belong to their owners. Grok Bot cards show the creator's photo from the x.ai marketplace. Listing checked Oct 21, 2026.